Privacy Policy

Last updated: March 2026

Who We Are

The Picturing Climate Network ("PCN", "we", "us", "our") is operated by Dr. Mark Kasumovic as an independent research network. The PCN is an online platform connecting researchers, artists, scientists, and advocates working at the intersection of climate science and creative practice.

For the purposes of data protection law, Dr. Mark Kasumovic is the data controller responsible for your personal data. Contact: picturingclimatenetwork(at)gmail.com Website: picturingclimate.org

What Data We Collect and Why

1. Account and Membership Data

When you create an account on the PCN, we collect:

Your email address (required)
Your name or display name (required)
Institutional affiliation (optional)
Research disciplines (optional)
Research locations / countries (optional)
Project details including title, description, collaborator type, and website URL (optional)
Profile photo (optional)

Lawful basis: Performance of a contract — this information is necessary to provide you with membership of the network, display your profile in the member directory, and show your project on the research map.

2. Newsletter and Email Communications

If you subscribe to our newsletter, we collect your email address and use it to send you updates about the network, new research, events, and resources.

Lawful basis: Consent — you can withdraw your consent and unsubscribe at any time by clicking "unsubscribe" in any email, or by contacting us directly.

We also send transactional emails (for example, notifications about resource submissions you have made). These are necessary to operate the service and are not marketing.

3. Website Usage and Analytics

We use Google Analytics to understand how visitors use our website. This collects anonymised data including:

Pages visited and time spent
General geographic location (country/region level)
Device type and browser
How you arrived at the site (e.g. search engine, direct link)

Google Analytics uses cookies. You can opt out via our cookie consent banner or by installing the Google Analytics Opt-out Browser Add-on.

Lawful basis: Legitimate interests — we have a legitimate interest in understanding how our website is used so we can improve it. This is balanced against your right to privacy; we do not use this data to identify individuals.

4. Submitted Resources

If you submit a resource to our Resources Library, we collect the resource details you provide (title, URL, type, description) along with your member ID and name to facilitate the moderation process. Approved resources are published publicly without personal attribution unless you include your name in the submission.

Lawful basis: Legitimate interests — operating a curated, community-contributed resource library.

Cookies

We use the following types of cookies:

Type Purpose Can be declined?

Essential Wix site functionality, login sessions No

Analytics Google Analytics usage tracking Yes

You will be asked for your consent to non-essential cookies when you first visit the site. You can change your preferences at any time via the cookie settings link in our footer.

Who We Share Your Data With

We do not sell your personal data. We share data only with:

Wix.com — our website platform and hosting provider, who process data on our behalf as a data processor. See Wix's Privacy Policy.
Google LLC — for Google Analytics. Data may be transferred to the United States under Standard Contractual Clauses. See Google's Privacy Policy.
Your fellow network members — your name, collaborator type, research discipline, project details, and location are displayed publicly on the member directory and research map if you have an active project. You control what information you add to your profile.

International Data Transfers

Your data is hosted by Wix on servers which may be located outside the UK or EU. Where this occurs, appropriate safeguards are in place (including Standard Contractual Clauses) to ensure your data is protected to the same standard as required under UK and EU GDPR.

How Long We Keep Your Data

Data Retention period

Account and profile data - Until you delete your account

Project data - Until you remove it or delete your account

Newsletter subscription - Until you unsubscribe

Analytics data - 26 months

Resource submission records - 2 years

When you delete your account, your personal data is removed from the public-facing site. Some data may be retained in backups for up to 90 days before permanent deletion.

Your Rights

Under UK GDPR and EU GDPR, you have the right to:

Access the personal data we hold about you
Correct inaccurate or incomplete data
Delete your data ("right to be forgotten")
Restrict how we process your data
Object to processing based on legitimate interests
Data portability — receive your data in a structured, machine-readable format
Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, please contact us at picturingclimatenetwork(at)gmail.com. We will respond within 30 days.

Children's Privacy

The PCN is a professional research network intended for adults. We do not knowingly collect personal data from anyone under the age of 18. If you believe a child has provided us with personal data, please contact us and we will delete it.

Complaints

If you have concerns about how we handle your data, please contact us first and we will do our best to resolve the issue.

You also have the right to lodge a complaint with a supervisory authority:

UK residents: Information Commissioner's Office (ICO) — 0303 123 1113
EU residents (including Greece): Hellenic Data Protection Authority (HDPA) or your local EU supervisory authority

Changes to This Policy

We may update this policy from time to time. We will notify registered members of any significant changes by email. The "last updated" date at the top of this page will always reflect the most recent version.

Contact Us

For any privacy-related questions or to exercise your rights:

Dr. Mark Kasumovic Email: picturingclimatenetwork(at)gmail.com

Website: picturingclimate.org